Records Management

Our office is currently closed to the public; therefore, records cannot be picked up. 

Short-Term Retention Documents

We will be destroying 2015-2016 short-term retention documents from student records by June 2021. If you would like a copy of your student’s record, please notify the last school attended by March 15, 2021. Records must be picked up from the school no later than June 15, 2021.

School Transcript Requests

The Family Educational Rights and Privacy Act of 1974-FERPA prohibits the dissemination of information from student records without the written consent of the student if he/she is 18 or older or the written consent of his/her parent or legal guardian if he/she is younger than 18. A transcript is the ONLY verification of education/graduation that we can provide because diplomas are not kept as part of the permanent record. Current and former Chesapeake Public Schools students may obtain copies of their education and/or health records using the following procedures for requesting records. Federal and state law requires the school district to maintain a student’s permanent academic record for 75 years. This includes the student’s name, address, phone number, grades, attendance record and year of graduation or withdrawal. Special education records are maintained only for five years after a student withdraws or graduates.

Current Students

Parents of students who are under 18 years of age (or eligible students) may obtain copies of education and/or health records directly from the school where their child is currently enrolled. There is a minimal fee to obtain student records. Current high school students who need a copy of their high school transcript for college applications shall use the districts’ online service with Parchment, an academic records company. Students should use their account to request an electronic transcript to be sent to the participating institutions as a request by the student. Please allow up to 14 days for this request. If you process your transcript over a weekend or holiday, processing may take longer.

Former Students

2016 Graduates: If you have graduated from or left the Chesapeake Public School system between 2015 and 2016, you must contact the school you last attended to obtain your transcript, SAT scores, or immunizations for a fee. Parchment does not have your transcript.

2017, 2018, 2019, 2020 Graduates: PAPER TRANSCRIPTS ARE NOT AVAILABLE AT THE SCHOOL. If you have graduated from or left the Chesapeake Public School system during the 2017, 2018, 2019, or 2020 school years, you will request your transcript from Parchment. Class of 2020, you will become alumni on August 1, 2020. As an alumnus, there is a $3.95 charge to request an electronic copy sent to an email address or college.

Graduates prior to five years ago: Former students may submit records requests using the district’s online student records request system. Requestors will be asked to enter the name of the last school they attended, the date of graduation or withdrawal, date of birth and additional information to authenticate their identity. Payment by credit card must be made online with the request. Upon submission, requests will be processed within 14 working days and mailed to the address provided by the requester.

Verification Companies

Verification companies needing graduation verification for former students may request this service from the online student records request system for a $15 fee per request

Walk-In Requests

If desired, students that graduated or left Chesapeake Public Schools more than 5 years ago may pick up transcripts and records from the Records Management office during normal business hours. Please call for further information.