Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
Short-Term Retention Documents
Chesapeake Public Schools follows the Library of Virginia’s Records and Retention Disposition Schedule – General Schedule No. 21 – Public School regarding student records retention and disposition. Student records are retained at the last school attended for five years. Requests for copies of these student records should be directed to the last school attended.
Once the short-term, five-year retention period has expired, federal and state laws require the school district to maintain a student’s permanent academic record for 75 years. These student records include academic profiles, immunizations, and transcripts. Requests for copies of these student records should be completed using ScribOrder, the district’s online student records request system.
Current eligible students or parents/guardians of current students under age 18 may obtain copies of education and/or health records directly from the school where their child is currently enrolled. Current high school students in need of a transcript for college applications should use the district’s online service via Parchment, a digital credential service. Students should use their Parchment.com account for electronic transcript requests and may be required to sign an authorization form. Please allow up to 14 days for this request.
Transcripts are the ONLY verification of education/graduation provided as diplomas are not retained in a student’s permanent record.
Recent Graduates (prior to five years after graduation/withdrawal):
If you have graduated from or left Chesapeake Public Schools within the last five years, requests for electronic transcripts must be made through Parchment and may be required to sign an authorization form. Student records are retained at the last school attended for five years.
Graduates (more than five years after graduation/withdrawal):
Former students may submit an electronic record request using ScribOrder, the district’s online student records request system. Requestors will be asked to enter the name of the last school attended, graduation or withdraw date, date of birth, and additional information to authenticate their identity. Once credit card payment has been received, requests will be processed within 14 working days.
Companies may request graduation verification of former students electronically via ScribOrder. There is a $15.00 fee per request.
Email Elda Dobson
Records Management Specialist
Email Darlene Gorman