School Transcript Requests
The Family Educational Rights and Privacy Act of 1974-FERPA prohibits the dissemination of information from student records without the written consent of the student if he/she is 18 or older or the written consent of his/her parent or legal guardian if he/she is younger than 18.
A transcript is the ONLY verification of education/graduation that we can provide because diplomas are not kept as part of the permanent record.
Current and former Chesapeake Public Schools students may obtain copies of their education and/or health records using the following procedures for requesting records.
Federal and state law requires the school division maintains a student?s permanent academic record for 75 years. This includes the student?s name, address, phone number, grades, attendance record and year of graduation or withdrawal. Special education records are maintained only for five years after a student withdraws or graduates.
Parents of students who are under 18 years of age (or eligible students) may obtain copies of education and/or health records directly from the school where their child is currently enrolled. There is a minimal fee to obtain student records.
Current high school students who need a copy of their high school transcript for college applications may use the division’s online service with Parchment, an academic records company. Students may request a registration code from their school counselors to register at Parchment.com and the company will send an official copy of a student?s high school transcript electronically to participating institutions as requested by the student.
If you have graduated from or left the Chesapeake Public School system within the last 5 years, you may contact the school you last attended to obtain your transcript, SAT scores, or immunizations.
If you graduated or left Chesapeake Public Schools more than 5 years ago, please choose one of the following options:
Online Requests: Former students may submit records requests using the division’s online student records request system. Requestors will be asked to enter the name of the last school they attended, the date of graduation or withdrawal, date of birth and additional information to authenticate their identity. Payment by credit card must be made online with the request. Upon submission, requests will be processed within 14 working days and mailed to the address provided by the requester.
Mailed Requests: Former students may request student records by submitting the school division’s Request for Chesapeake Public Schools Transcript.
Requests will be processed within 14 working days upon receipt of a complete and signed form with payment. Payment is only by check or money order made payable to Chesapeake Public Schools. Records will be mailed to the address provided by the requester on the provided release.
Verification companies needing graduation verification for former students may request this service from the online student records request system for a $15 fee per request.
Walk In Requests
If desired, students that graduated or left Chesapeake Public Schools more than 5 years ago may pick up transcripts and records from the Microfilm office during normal business hours. Please call for further information.