Guidelines for Internet Privacy Statement
Chesapeake Public Schools maintains our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, the Virginia Privacy Protection Act of 1976, the Government Data Collection and Dissemination Practices Act, the Virginia Freedom of Information Act, and by any applicable U.S. federal laws.
Links to other websites
The CPS website may contain links to other public or private entities’ websites, whose privacy practices we do not control.
Information we collect
- When the website is accessed, the information listed below is automatically collected.
- Routing information – the Internet domain and Internet address of the computer you are using.
- Essential technical information – identification of the page or service you are requesting, type of browser and operating system you are using; and the data and time of access.
- Nonessential technical information – the Internet address of the website from which you linked directly to our website [, and the “cookie information” described below].
- Optional information – when you send us an email, your name, email address, and the content of your email; when you fill out online forms, all the data you choose to fill in or confirm.
- No other information is collected through the CPS website except when the user deliberately decides to send the information to CPS (for example, by clicking on a link to send an e-mail). Such information is known as “optional information.”
- Optional information – when sending e-mail to CPS, optional information may include the user’s name, e-mail address, and the content of e-mail; when filling out forms, optional information includes all the data the user chooses to fill in or confirm.
Cookies are a small file(s) placed on your computer by web browsers that help track analytical data about you and your unique browsing experience and provide essential functions in today’s modern web. Cookies may be implemented on cpschools.com by a tool called Google Analytics.
How the collected information is used
Routing information is used to route the requested web page to the user’s computer for viewing. CPS sends the requested web page and the routing information to the CPS Internet Service Provider (ISP) or other entities involved in transmitting the requested page to the user. CPS does not control the privacy practices of the Internet Service Provider or other entities. CPS may keep user information indefinitely, but ordinarily the routing information is deleted on a routine basis. No attempt is made to link routing information to the individuals browsing the CPS website. However, when a “hacker” attempts to breach computer security, logs of routing information are retained to permit a security investigation, and in such cases, may be forwarded together with any other relevant information to the appropriate law enforcement agency. CPS may also use routing information in a statistical summary-type format to assess site content and server performance. CPS may share this summary information with business partners when needed.
Essential and nonessential technical information helps CPS respond to user request in an appropriate format or in a personalized manner and helps CPS to plan website improvements.
Optional information enables CPS to provide services or information tailored more specifically to the user’s needs, permits CPS to forward messages or inquiries to another entity that is better able to meet the user’s needs, and also allows CPS to plan website improvements. Optional information is retained in accordance with the records retention schedules at the Library of Virginia.
Under FOIA, any records in the possession of CPS at the time of Freedom Of Information Request may be subject to being inspected by or disclosed to members of the public for any purpose they may desire.
Choice to provide information
There is no legal requirement for a website user to provide any information at the CPS website. However, the CPS website cannot be accessed without routing information and the essential technical information. Failure of the user’s browser to provide nonessential technical information may prevent the user from accessing or using certain features of the CPS site. Failure to provide optional information may mean that the particular feature or service associated with that part of the web page would not be available to the user.
Customer comments or review
Questions about this privacy statement or the practices of the CPS website or requests to review or correct any information collected by the website should be directed to the Department of Information Technology, Chesapeake Public Schools, (757) 482-5635.
Adopted March 22, 2001
Reviewed July 24, 2017